I have provided top-notch entertainment for reunions all over Houston. I make sure that the
music is catered specifically to your class. See our music ideas and reunion video!
music is catered specifically to your class. See our music ideas and reunion video!
Houston Reunion DJ
The following is meant to serve as a guide in planning your reunion. No two
reunions are alike but every reunion requires upfront planning to be successful.
How do we form a reunion committee?
Every reunion begins with the formation of a reunion committee. Start by forming
a core local team of dedicated and enthusiastic individuals who are willing to go
the extra mile to ensure a successful reunion. Appoint a reunion chair who will
arrange and drive meeting agendas. Appoint a treasurer to oversee finances.
Beyond these two key individuals, solicit classmate volunteers who can actively
participate and be assigned to work on various reunion tasks. Don't
underestimate the work involved. Share the work amongst as many who are
willing to offer their help. There are many details and arrangements that have to
be taken care of. Successful reunions are the result of successful committees.
Committees that are active and well organized will be positioned for success.
Organizing a successful reunion can be a truly enriching and rewarding experience
where old friendships are reestablished and new friendships formed.
When do we start?
Some reunion committees begin forming and start planning up to two years in
advance of their reunion. The amount of lead time you need really depends on
how elaborate of an event you are planning but generally speaking the more time
you give yourselves the better! Whether you are planning a simple family picnic
or a formal event you will minimally want to start planning at least 12 to 16
months in advance. Don't expect to pull off a successful reunion if you start
planning just 6 months before the event as many of your classmates will need
significant lead time in order to participate especially those living far away.
Another consideration is that prime locations and other services you need for
your reunion may require 1-2 year advance booking.
How often should we meet?
Your reunion committee should plan to meet once a month either in person or via
conference call. You may even consider augmenting some of your meetings by
using an online chat room or message boards. This can be a convenient
inexpensive way of discussing some of the finer details of the reunion and may
make it easy for non-local classmates to participate and contribute.
What work items does the reunion committee need to consider?
Consider dividing the work activities of your reunion committee into
subcommittees or work groups.
Here is a listing of some of the tasks you will need to consider:
-date selection
-determine event venue and format
-event program (speakers, tributes, etc)
-event location / lodging selection
-financing
-classmate contact listing
-postal addresses, email addresses, phone numbers
-search for missing classmates
-web site development / maintenance
-decorations
-entertainment
-photographer
-registration & name tags
-momentos
-reunion / memories booklet
-novelties
-prizes / awards
-marketing & communications
-mailers, emailings
-newspaper and internet advertising
-deceased classmates tribute
-additional reunion activities
-school tours, pre & post reunion events
-class gift to your school
-What are some of the upfront expenses we might incur?
Here is a listing of some expenses you might incur along the way. One thing to
consider to avoid these expenses is to use a professional reunion planning
service. Many of these services will handle all your upfront costs for you.
-Stationary supplies
-Postage
-Printing (reunion booklets, name tags)
-Gifts / novelties
-Decorations
-Web site development & hosting
-Liability insurance
-Reunion facilities deposit
-Entertainment deposit
-Deposits for additional activities (tours, etc)
Timeline for success
While it's a good idea to begin planning your event as soon as you know you are
going to have one, here is a timetable to consider for planning your event.
Twenty-four months before
Form a committee
Recruit and appoint subcommittee members
Survey classmates for ideas and venue preferences
Determine event format
- picnic, dinner-dance, etc
- informal, formal
- single day event, multi-day event
Brainstorm additional activities (school tours, etc)
Set date(s)
Scout candidate reunion facilities and hotels
Develop budget
Start developing mailing list
Eighteen months before
Select and reserve reunion facility and hotels
Arrange for and hire entertainment, caterer, photographer, etc.
Twelve months before
Determine cost per ticket Send initial mailer announcing date and location of
reunion
Publicize reunion information
- public web sites
- newspapers
Arrange for additional leisure activities (sightseeing tours, etc.)
Pay deposits
Six months before
Mail reunion registration materials
Confirm all reservations, caterer, entertainment, etc.
Select menu
Meet with hotel and reunion venue staff
Four months before
Make payment arrangements with all suppliers for group functions
- meals, tours, photographer, DJ, etc.
One month before
Finalize any last minute details
When should we have our reunion?
Certainly Friday or Saturday are the most desirable dates to consider for your
reunion. The most popular times of the year to have a class reunion are early
summer through late fall. Thanksgiving weekend is also a fairly popular time as
many classmates may be in your home area visiting family for the holiday. There
are several factors you should consider when selecting a date. Certainly the
weather is more accommodating during these periods especially in areas of the
country where the winters are cold. If your classmates are in the child rearing
stages of life the summer months might be a more ideal time while children are
out of school on summer vacation, especially for those classmates traveling from
out of town. Of course fall is also a wonderful time of year as it evokes memories
of homecoming and football games. You may want to consider coordinating your
event around your high school's homecoming as it offers an opportunity for
classmates to participate in additional activities on your reunion weekend.
Should we have a single day or multi-day event?
Some classes just have a one evening reunion event while other classes host
multi-day reunions. Those classmates who have attended reunions repeatedly
echo the same words after the reunion is over....'the evening went by too
fast'...'there just wasn't enough time to talk with everyone I wanted to'. How do
you pack 5, 10, 20, 30 years of each others lives inside of 5 hours? The answer
is you can't. Hosting a multi-day reunion however gives your classmates
additional time to relax and get reacquainted. This is also a far more attractive
venue for those traveling from afar to attend the reunion. It may involve a little
more work to host a multi-day reunion but offers many advantages to your
classmates. Following are some suggestions for the weekend should you choose
to hold a multi-day reunion.
Friday night
Many classes kick off their reunion activities with an informal Friday night get
together that are referred to as 'Mixers', 'Warm Ups' or 'Icebreakers'. As these
names imply this event is intended to loosen classmates up in an informal,
neutral and relaxed atmosphere prior to the grand event. Typically these are held
at a local restaurant or bar. Usually light Hors d'houevres are served and
classmates pay for their own cocktails at these gatherings. Keep this event
simple. Don't put a lot of undo stress on yourselves as you need to direct most
of your energies toward planning the big event. If such an event is not offered,
consider getting together informally on your own with some classmates you were
close with in high school. It gives you extra time with those you were closest with.
Saturday
While the night is typically reserved for the big event, consider adding some
daytime events. One of the most popular events you might want to consider
arranging is a tour of your old high school. After 10, 20, 30... years this can be
a wonderful rejuvenating experience to once again walk the hallowed halls of your
youth. If your event happens to coincide with your school's homecoming or a
school football game, encourage classmate participation and try to organize
special seating arrangements so your class can all sit together. Some classes also
organize activities like a morning golf outing, local site seeing tour or a group
shopping trip.
*No matter what pre-reunion events you plan, don't underestimate their value in
terms of making classmates more comfortable attending the reunion event. They
all serve as relaxers or anxiety reducers so to speak that can help make the big
event a smashing success.
Sunday
If your class isn't already burned out from Friday and Saturday festivities you
might want to consider a wind down event such as a Sunday picnic. This is a
chance for any last minute catching up and to say your good byes in a less hectic
atmosphere. For younger classes, make it a family event with spouses and
children invited.
What kinds of activities should we provide at the reunion?
If you are planning a more formal evening event, certainly the night will contain a
sit down dinner and likely music entertainment. You can add some formality to
the evening with an official opening welcome and a few brief speeches and awards
before dinner. Perhaps a tribute to classmates who have passed away. One thing
you need to remember is that people are coming to the reunion to catch up with
old friends. You need to allocate the majority of the evening to free socializing.
You might also want to consider setting up a continuously running slide show of
old class photos in one corner of the room....this is always a great attraction.
Consider setting up a nostalgia table for classmates to view memorabilia and
artifacts from your class past....this is a great way to jog faded memories and
spark discussions amongst classmates. Ask each of your classmates to bring one
piece of personal memorabilia for the nostalgia display. If you want to encourage
dancing make sure your music provider plays music form your era.
Staffing the event
Unfortunately the reunion committee's job isn't over after all the plans and
arrangements are complete. On the day of the reunion there is still the work of
registering guests as they enter. You've worked hard and you too deserve to
enjoy the reunion. Some facilities may provide this service for you or you might
want to consider asking friends or family members to handle this for you. You
might even be able to make arrangements with volunteers from the class year
ahead of you or behind you to provide this service in turn for providing this
service at their reunion. Given the likelihood that they may know people in your
graduating class it could be an attractive opportunity for them as well to help out.
Source
reunions are alike but every reunion requires upfront planning to be successful.
How do we form a reunion committee?
Every reunion begins with the formation of a reunion committee. Start by forming
a core local team of dedicated and enthusiastic individuals who are willing to go
the extra mile to ensure a successful reunion. Appoint a reunion chair who will
arrange and drive meeting agendas. Appoint a treasurer to oversee finances.
Beyond these two key individuals, solicit classmate volunteers who can actively
participate and be assigned to work on various reunion tasks. Don't
underestimate the work involved. Share the work amongst as many who are
willing to offer their help. There are many details and arrangements that have to
be taken care of. Successful reunions are the result of successful committees.
Committees that are active and well organized will be positioned for success.
Organizing a successful reunion can be a truly enriching and rewarding experience
where old friendships are reestablished and new friendships formed.
When do we start?
Some reunion committees begin forming and start planning up to two years in
advance of their reunion. The amount of lead time you need really depends on
how elaborate of an event you are planning but generally speaking the more time
you give yourselves the better! Whether you are planning a simple family picnic
or a formal event you will minimally want to start planning at least 12 to 16
months in advance. Don't expect to pull off a successful reunion if you start
planning just 6 months before the event as many of your classmates will need
significant lead time in order to participate especially those living far away.
Another consideration is that prime locations and other services you need for
your reunion may require 1-2 year advance booking.
How often should we meet?
Your reunion committee should plan to meet once a month either in person or via
conference call. You may even consider augmenting some of your meetings by
using an online chat room or message boards. This can be a convenient
inexpensive way of discussing some of the finer details of the reunion and may
make it easy for non-local classmates to participate and contribute.
What work items does the reunion committee need to consider?
Consider dividing the work activities of your reunion committee into
subcommittees or work groups.
Here is a listing of some of the tasks you will need to consider:
-date selection
-determine event venue and format
-event program (speakers, tributes, etc)
-event location / lodging selection
-financing
-classmate contact listing
-postal addresses, email addresses, phone numbers
-search for missing classmates
-web site development / maintenance
-decorations
-entertainment
-photographer
-registration & name tags
-momentos
-reunion / memories booklet
-novelties
-prizes / awards
-marketing & communications
-mailers, emailings
-newspaper and internet advertising
-deceased classmates tribute
-additional reunion activities
-school tours, pre & post reunion events
-class gift to your school
-What are some of the upfront expenses we might incur?
Here is a listing of some expenses you might incur along the way. One thing to
consider to avoid these expenses is to use a professional reunion planning
service. Many of these services will handle all your upfront costs for you.
-Stationary supplies
-Postage
-Printing (reunion booklets, name tags)
-Gifts / novelties
-Decorations
-Web site development & hosting
-Liability insurance
-Reunion facilities deposit
-Entertainment deposit
-Deposits for additional activities (tours, etc)
Timeline for success
While it's a good idea to begin planning your event as soon as you know you are
going to have one, here is a timetable to consider for planning your event.
Twenty-four months before
Form a committee
Recruit and appoint subcommittee members
Survey classmates for ideas and venue preferences
Determine event format
- picnic, dinner-dance, etc
- informal, formal
- single day event, multi-day event
Brainstorm additional activities (school tours, etc)
Set date(s)
Scout candidate reunion facilities and hotels
Develop budget
Start developing mailing list
Eighteen months before
Select and reserve reunion facility and hotels
Arrange for and hire entertainment, caterer, photographer, etc.
Twelve months before
Determine cost per ticket Send initial mailer announcing date and location of
reunion
Publicize reunion information
- public web sites
- newspapers
Arrange for additional leisure activities (sightseeing tours, etc.)
Pay deposits
Six months before
Mail reunion registration materials
Confirm all reservations, caterer, entertainment, etc.
Select menu
Meet with hotel and reunion venue staff
Four months before
Make payment arrangements with all suppliers for group functions
- meals, tours, photographer, DJ, etc.
One month before
Finalize any last minute details
When should we have our reunion?
Certainly Friday or Saturday are the most desirable dates to consider for your
reunion. The most popular times of the year to have a class reunion are early
summer through late fall. Thanksgiving weekend is also a fairly popular time as
many classmates may be in your home area visiting family for the holiday. There
are several factors you should consider when selecting a date. Certainly the
weather is more accommodating during these periods especially in areas of the
country where the winters are cold. If your classmates are in the child rearing
stages of life the summer months might be a more ideal time while children are
out of school on summer vacation, especially for those classmates traveling from
out of town. Of course fall is also a wonderful time of year as it evokes memories
of homecoming and football games. You may want to consider coordinating your
event around your high school's homecoming as it offers an opportunity for
classmates to participate in additional activities on your reunion weekend.
Should we have a single day or multi-day event?
Some classes just have a one evening reunion event while other classes host
multi-day reunions. Those classmates who have attended reunions repeatedly
echo the same words after the reunion is over....'the evening went by too
fast'...'there just wasn't enough time to talk with everyone I wanted to'. How do
you pack 5, 10, 20, 30 years of each others lives inside of 5 hours? The answer
is you can't. Hosting a multi-day reunion however gives your classmates
additional time to relax and get reacquainted. This is also a far more attractive
venue for those traveling from afar to attend the reunion. It may involve a little
more work to host a multi-day reunion but offers many advantages to your
classmates. Following are some suggestions for the weekend should you choose
to hold a multi-day reunion.
Friday night
Many classes kick off their reunion activities with an informal Friday night get
together that are referred to as 'Mixers', 'Warm Ups' or 'Icebreakers'. As these
names imply this event is intended to loosen classmates up in an informal,
neutral and relaxed atmosphere prior to the grand event. Typically these are held
at a local restaurant or bar. Usually light Hors d'houevres are served and
classmates pay for their own cocktails at these gatherings. Keep this event
simple. Don't put a lot of undo stress on yourselves as you need to direct most
of your energies toward planning the big event. If such an event is not offered,
consider getting together informally on your own with some classmates you were
close with in high school. It gives you extra time with those you were closest with.
Saturday
While the night is typically reserved for the big event, consider adding some
daytime events. One of the most popular events you might want to consider
arranging is a tour of your old high school. After 10, 20, 30... years this can be
a wonderful rejuvenating experience to once again walk the hallowed halls of your
youth. If your event happens to coincide with your school's homecoming or a
school football game, encourage classmate participation and try to organize
special seating arrangements so your class can all sit together. Some classes also
organize activities like a morning golf outing, local site seeing tour or a group
shopping trip.
*No matter what pre-reunion events you plan, don't underestimate their value in
terms of making classmates more comfortable attending the reunion event. They
all serve as relaxers or anxiety reducers so to speak that can help make the big
event a smashing success.
Sunday
If your class isn't already burned out from Friday and Saturday festivities you
might want to consider a wind down event such as a Sunday picnic. This is a
chance for any last minute catching up and to say your good byes in a less hectic
atmosphere. For younger classes, make it a family event with spouses and
children invited.
What kinds of activities should we provide at the reunion?
If you are planning a more formal evening event, certainly the night will contain a
sit down dinner and likely music entertainment. You can add some formality to
the evening with an official opening welcome and a few brief speeches and awards
before dinner. Perhaps a tribute to classmates who have passed away. One thing
you need to remember is that people are coming to the reunion to catch up with
old friends. You need to allocate the majority of the evening to free socializing.
You might also want to consider setting up a continuously running slide show of
old class photos in one corner of the room....this is always a great attraction.
Consider setting up a nostalgia table for classmates to view memorabilia and
artifacts from your class past....this is a great way to jog faded memories and
spark discussions amongst classmates. Ask each of your classmates to bring one
piece of personal memorabilia for the nostalgia display. If you want to encourage
dancing make sure your music provider plays music form your era.
Staffing the event
Unfortunately the reunion committee's job isn't over after all the plans and
arrangements are complete. On the day of the reunion there is still the work of
registering guests as they enter. You've worked hard and you too deserve to
enjoy the reunion. Some facilities may provide this service for you or you might
want to consider asking friends or family members to handle this for you. You
might even be able to make arrangements with volunteers from the class year
ahead of you or behind you to provide this service in turn for providing this
service at their reunion. Given the likelihood that they may know people in your
graduating class it could be an attractive opportunity for them as well to help out.
Source
How to Plan a Successful Reunion
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